Privacy Policy

This Privacy Policy describes how AgentCFO ("we," "us," or "our") collects, uses, and protects information you provide when visiting agentcfo.org. By using this website, you agree to the practices described below.

1. Who We Are

AgentCFO is the editorial site at agentcfo.org. For any privacy-related inquiries, you may contact us at privacy@chatfin.ai.

ChatFin, the company that produces AgentCFO, acts as the data controller for personal information collected through this site.

We are committed to handling your data with transparency, integrity, and in compliance with applicable privacy laws, including the California Consumer Privacy Act (CCPA) and, where applicable, the General Data Protection Regulation (GDPR).

2. Information We Collect

We collect only the information necessary to provide and improve our services. The categories of information we may collect include:

Information You Provide Directly

• Newsletter subscription: When you subscribe to the AgentCFO newsletter, we collect your email address and, optionally, your first name. This is the primary personal data we collect directly from you.
• Contact form submissions: If you reach out through our contact page, we collect your name, email address, and the content of your message.
• Guest or speaker inquiries: If you submit a guest application, we collect professional information you voluntarily provide, such as your name, title, company, and bio.
• Sponsorship inquiries: If you contact us regarding advertising or sponsorship, we collect your name, company, and contact details.

Information Collected Automatically

• Usage analytics: We use Google Analytics to understand how visitors interact with our website. This may include pages visited, time spent on pages, referral sources, browser type, device type, and general geographic location (country/region level).
• Log data: Our web hosting provider may automatically collect server log data, including your IP address, browser type, operating system, and the date and time of your visit.
• Cookies and similar technologies: We use cookies as described in our Cookie Policy.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To send you the AgentCFO newsletter and other editorial communications you have subscribed to.
• To respond to your inquiries, questions, or feedback submitted via our contact form.
• To see how visitors use the site so we can improve its content and navigation.
• To evaluate guest or sponsorship applications and follow up with relevant parties.
• To detect and prevent fraudulent or abusive activity on our platform.
• To comply with legal obligations and enforce our Terms of Service.

We do not sell your personal information to third parties. We do not use your data for automated decision-making or profiling that produces legal or similarly significant effects.

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to operate our website and gather analytics. Cookies are small text files stored on your device. Please refer to our Cookie Policy for a full breakdown of the types of cookies used, their purposes, and how you can manage your cookie preferences.

We use three kinds of cookies:

• Strictly necessary cookies: required for the website to function properly.
• Analytics cookies: provided by Google Analytics to help us understand site usage.
• Embedded media cookies: set by YouTube when video interviews or other video content are embedded on our pages.

5. Third-Party Services

We work with a limited number of trusted third-party services to operate AgentCFO. Each third party processes data under its own privacy policies:

Google Analytics

We use Google Analytics (provided by Google LLC) to collect aggregated, anonymized usage data about how visitors interact with our site. Google may set cookies on your browser. You can opt out of Google Analytics tracking using the Google Analytics Opt-out Browser Add-on.

Google's privacy policy is available at policies.google.com/privacy.

YouTube

Some pages on AgentCFO embed video interviews or clips hosted on YouTube (owned by Google LLC). When you interact with an embedded YouTube player, YouTube may collect data including your IP address and set cookies on your device according to its own privacy policy.

We use YouTube's privacy-enhanced embed mode, and the player loads only after you click play.

Email Service Provider

We use a third-party email platform to send and manage newsletter subscriptions. Your email address is stored with this provider only to deliver AgentCFO emails. We do not permit this provider to use your data for their own marketing purposes.

Web Hosting

AgentCFO is hosted on a third-party web hosting provider that may process server log data, including IP addresses, as part of standard hosting operations.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy:

• Newsletter subscribers: Your email address is retained for as long as you remain subscribed. Upon unsubscription, your email is removed from our active mailing list within 10 business days. We may retain a suppression record to ensure we do not re-add you inadvertently.
• Contact form data: Messages submitted through our contact form are retained for up to 24 months to allow us to follow up on inquiries and maintain a record of communications.
• Analytics data: Aggregated analytics data is retained in accordance with Google Analytics' default data retention settings, which we have configured to 14 months.
• Server logs: Web server logs are typically retained for up to 90 days.

7. Your Rights and Choices

Depending on your location, you may have the following rights with respect to your personal data:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request that we correct inaccurate or incomplete personal data.
• Deletion: You may request that we delete your personal data. We will honor such requests unless we are required to retain information for legal or legitimate business purposes.
• Withdrawal of consent: Where we process your data based on consent (e.g., newsletter subscription), you may withdraw consent at any time by clicking the "unsubscribe" link in any newsletter email or by contacting us directly.
• Data portability: Where technically feasible and legally required, you may request a copy of your data in a portable format.
• Opt-out of analytics: You may opt out of Google Analytics tracking using the browser add-on referenced above, or by adjusting your cookie preferences.

To exercise any of these rights, please contact us. We will respond to verified requests within 30 days.

8. Data Security

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include HTTPS encryption for data in transit and access controls limiting who within our organization can access personal data.

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security and encourage you to take steps to protect your own information, such as using strong passwords and being mindful of what you share online.

9. Children's Privacy

AgentCFO is intended for a professional and business audience. We do not knowingly collect personal information from individuals under the age of 16. If you believe we have inadvertently collected data from a minor, please contact us and we will delete such information promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last updated" date at the top of this page. For significant changes, we may also notify newsletter subscribers via email.

We encourage you to review this policy periodically.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us:

• Email: privacy@chatfin.ai
• Website: agentcfo.org